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The University of Edinburgh School of History & Classics

School of History, Classics & Archaeology
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Personal Tutoring Statement (Undergraduate Students) 2013-14

School of History, Classics and Archaeology Personal Tutoring Statement (Undergraduate Students) 2013-14

 

1. Personal Tutoring

The University’s Personal Tutor system aims to:

  • support students in becoming confident learners in their discipline;
  • encourage students to play an active part in their academic community;
  • support students in meeting the challenges and opportunities of university life;
  • support students in developing and reflecting on the range of attributes required for success at university and beyond;
  • encourage students to reflect on the feedback they receive;
  • encourage students to reflect on their academic progress;
  • encourage students to reflect on and develop their graduate attributes.

2. Your Personal Tutor

Each undergraduate in the School is assigned to a Personal Tutor who will provide them with academic advice, guidance on their course choices, regular guidance on their academic progress, and advice on where and how to seek help with personal problems.  You will find the name and contact details of your Personal Tutor in MyEd (www.myed.ed.ac.uk).

 

Your Personal Tutor will always be a member of the academic staff in your Subject Area (or in one of your Subject Areas, if you are a Joint Honours student).  The School will ensure that you are not reassigned to a different Personal Tutor more often than necessary.  If you are not happy with your Personal Tutor, however, you should talk to the Student Support Officers or the Senior Tutor about this.  But requests to change Personal Tutor will be allowed only if there are problems that cannot otherwise be resolved.

 

You must have a minimum of one scheduled meeting with your Personal Tutor each semester.  These meetings will typically be of 20 minutes’ duration.  You must also attend a personal tutoring group meeting in each semester.

 

2.1 Scheduled Semester 1 meeting:

 

Pre-honours Students

The meeting will take place in Freshers’ Week, and at the meeting your Personal Tutor will also confirm your attendance for you.  First-year students will be told how to sign up for their meetings at the School welcome meeting; second-year students will be told how to sign up by an email sent from the Student Support Office.  In each case, the procedure will normally involve going to your Personal Tutor’s office and signing up for an appointment.

 

Honours students

The meeting will take place either in Freshers’ Week or early in the semester.  If it takes place after Freshers’ Week, you will need to ask either your Personal Tutor or the Student Support Office to confirm your attendance for you during Freshers’ Week; confirmation of attendance must be done in person, not by email or telephone.  An email from the Student Support Office will tell you how to sign up for your meeting with your Personal Tutor.  The procedure may involve going to your Personal Tutor’s office and signing up for an appointment (if you wish, you could ask your Personal Tutor to confirm your attendance for you at the same time); alternatively, you could arrange your meeting by contacting your Personal Tutor by email or telephone (in this case, you would need to call in at the Student Support Office and ask the Student Support officers to confirm your attendance).

 

2.2 Scheduled Semester 2 meeting:

 

All students

The meeting will take place early in the semester—in the case of pre-honours students, once any results from Semester 1 are confirmed.  An email from the Student Support Office will tell you how to sign up for your meeting.

 

In addition to the scheduled meetings, students are welcome to meet their Personal Tutor at any mutually convenient time.  To arrange this, you should contact your Personal Tutor by email or telephone, or by calling on them at their office.  Some Personal Tutors may ask that you call on them during their advertised office hours.

 

2.3 Students not in Edinburgh:

 

If you are not in Edinburgh (for example, if you are studying abroad, or studying for an online degree), then your meetings may take place by telephone, live internet call, or through a web conferencing application.  Email exchanges are not considered to be meetings unless they take place within a pre-agreed timeframe and constitute a genuine conversation.

 

2.4 Preparing for your scheduled meetings:

 

In the Personal Tutor channel in MyEd, you will find a facility which enables both you and your Personal Tutor to keep records of your meetings and discussions.  Before a meeting, you should think carefully about what topics you would like to discuss with your Personal Tutor.  If you wish, you can make a note of this in MyEd.

 

Detailed advice on preparing for your meetings can be found on the Institute for Academic Development website (http://www.ed.ac.uk/schools-departments/institute-academic-development/undergraduate/apsupport/tutor).  The adaptable resources section of the website contains worksheets which you can use to help you focus your thoughts (http://www.ed.ac.uk/schools-departments/institute-academic-development/learning-teaching/academic-pastoral/support/resources/adaptable).

 

2.5 Keeping a record of your scheduled meetings:

 

After a meeting, your Personal Tutor will record in MyEd that the meeting has taken place; but you are also strongly encouraged to add your own, fuller account and list any points for action.  These records will be helpful to you and your Personal Tutor when you review your progress, and they will also be useful to your Personal Tutor if you ask them to write a reference for you.  If you are reassigned to a different Personal Tutor, the records will enable your new Personal Tutor to learn about your progress to date.

 

The notes that you, your Personal Tutor and the Student Support Officers make in MyEd are visible to you and to all authorised staff in the University.  However, if the box marked “Confidential?” is ticked, the relevant note is visible only to yourself, your Personal Tutor, the Student Support Officers, the Senior Tutor and the Dean of Students.

 

2.6 Group meetings:

 

In Semester 1, the School will also arrange group meetings at which information and advice on matters such as research techniques, scholarships, study abroad, work experience and careers is conveyed to Personal Tutees.  These meetings will be held separately for students in different years.  In Semester 2, your Personal Tutor will arrange a group meeting in which they will give you advice on study skills, critical thinking skills, essay writing, revision, exam technique and other topics.

 

You will be notified of these group meetings by email and by other means.  Semester 1 meetings will last for an hour and a half and semester 2 meetings will typically last for an hour.

 

School Group Meetings: Schedule of dates, venues and topics

 

Attendance at the scheduled and group meetings is compulsory, as specified in the General Undergraduate Degree Programme Regulations 2013-14, paragraph 24 (http://www.drps.ed.ac.uk/13-14/regulations/general.php).

3. The Student Support Officers

In addition to your Personal Tutor, you are welcome to call on the School Student Support Office team between 9 a.m. and 5 p.m.

 

The Student Support Officers can provide advice and support on a range of matters, including curricula, registrations, degree transfers, special circumstances and ill health, coursework extension requests and many administrative procedures.  If you are not sure who to approach on any matter, the Student Support Officers will always serve as a first point of contact.  Email enquiries should be sent to hca-sso@ed.ac.uk.

 

The Student Support Officers are:

 

Ms Jo Wilkie

0131 651 1800

 

Ms Judith McAlister

0131 650 3845

 

Their office is Room G.06 on the ground floor of the School building (William Robertson Wing, Old Medical School, Teviot Place).

 

The Student Support Assistant is:

 

Ms Eva Seifried

0131 650 4303

 

Her office is Room G.08 on the ground floor of the School building (William Robertson Wing, Old Medical School, Teviot Place).  Eva’s working hours are Monday to Friday 1.00 to 4.30 p.m.

 

The Student Support Officers are overseen by the School Student Experience Officer, who is:

 

Ms Anne Brockington

Anne.Brockington@ed.ac.uk

0131 650 2505

 

Further details may be found on the Student Support Office page:  http://www.shc.ed.ac.uk/student/undergraduate/support/support_office.htm

4. The Senior Tutor

The School Senior Tutor oversees the Personal Tutor system in the School. He is available for consultation by Personal Tutors and Personal Tutees regarding any aspect of the Personal Tutor system.

The Senior Tutor is:

Dr Dominic Berry
d.h.berry@ed.ac.uk
0131 650 3590

5. Contact with other academic staff

Throughout your time at university, you are encouraged to contact the relevant lecturer or tutor for any questions you may have about a particular course, and you may also contact any member of staff for advice about specific research-related issues.

 

You will also be asked, as a member of the student body, to elect fellow-students from your course and year to represent your views to the academic staff at the Subject Area and School Staff-Student Liaison Committees (SSLCs) and the School Undergraduate Studies Committee (UGSC).  The SSLCs discuss subject-specific matters and the UGSC discusses broader general matters of teaching, course approvals and School or College governance (see http://www.shc.ed.ac.uk/student/undergraduate/liaison.htm).  Participation in these committees allows you to have a say in how your University works.

6. Peer support

In 2013-14 the School is introducing a pilot peer support scheme.  Drop-in advice surgeries will be held in the School, staffed by volunteer Honours students and aimed at first-year undergraduates.  The scheme is overseen by the School Student Experience Officer, Ms Anne Brockington (Anne.Brockington@ed.ac.uk).  The EUSA Peer Support page may be found at:  http://www.eusa.ed.ac.uk/democracy-and-campaigns/peersupport.

7. Further information about the Personal Tutor system

The University’s policies explain what the Personal Tutee can expect from their Personal Tutor and what is expected of them in return:

8. Special circumstances, coursework extensions, degree programme transfers, interruptions of studies, academic appeals, and complaints

Advice on these matters may be found below.  If you are thinking about any of these courses of action, you should consult your Personal Tutor or the Student Support Office in the first instance.

 

8.1 Documenting and lodging special circumstances:

Applies if you feel your performance has been affected by adverse circumstances.

School:  http://www.shc.ed.ac.uk/student/undergraduate/current_studies/
#reportingspecialcircumstances

College:

 http://www.ed.ac.uk/schools-departments/humanities-soc-sci/
undergraduate-academic-admin/direction-of-studies/special-circumstances

 

8.2 Requesting coursework extensions:

School:

http://www.shc.ed.ac.uk/student/undergraduate/coursework/submission.htm
#Extensions

 

8.3 Requesting degree programme transfers:

School: 

http://www.shc.ed.ac.uk/student/undergraduate/current_studies

College: 

http://www.ed.ac.uk/schools-departments/humanities-soc-sci/
undergraduate-academic-admin/current-undergraduate-students/degree-prog-transfers

 

8.4 Requesting interruptions of studies:

Applies if you require a break from study for personal, medical or other satisfactory grounds.

School:  http://www.shc.ed.ac.uk/student/undergraduate/current_studies/
#InterruptionOfStudies

College:

http://www.ed.ac.uk/schools-departments/humanities-soc-sci/
undergraduate-academic-admin/current-undergraduate-students/interruption-of-studies

Students who hold a Tier 4 visa and require an interruption of two months or more should check with the International Office before applying because they will be required to leave the country during the period of interruption.

 

8.5 Making an academic appeal:

Applies if you wish a decision about marks, progression, degree classification or degree award to be re-considered. There must be valid grounds.

School:  http://www.shc.ed.ac.uk/student/undergraduate/current_studies/
#AcademicAppeals

University: 

http://www.ed.ac.uk/schools-departments/academic-services/students/undergraduate/academic-appeals

 

8.6 Lodging a complaint:

School:  http://www.shca.ed.ac.uk/student/undergraduate/current_studies/#Complaints

University: 

http://www.ed.ac.uk/schools-departments/student-academic-services/student-complaint-procedure/student-complaint-procedure

 

9. Other sources of advice and support

A full list of student services may be found at:  http://www.ed.ac.uk/staff-students/students/student-services/student-services.  Below are some key services offering advice and support to students on a range of issues.

 

9.1 General:

EUSA:  Main Student Union page:  http://www.eusa.ed.ac.uk

EUSA:  The Advice Place:  http://www.eusa.ed.ac.uk/advice

Careers Service:  http://www.ed.ac.uk/schools-departments/careers

Chaplaincy:  http://www.ed.ac.uk/schools-departments/chaplaincy

 

9.2 Study support:

Institute for Academic Development:  http://www.ed.ac.uk/schools-departments/institute-academic-development

University Library:  http://www.ed.ac.uk/schools-departments/information-services/library-museum-gallery

Information Services:  http://www.ed.ac.uk/schools-departments/information-services/students

Assistive technology:  http://www.ed.ac.uk/schools-departments/information-services/services/help-consultancy/accessibility/assistive-technology/overview

 

9.3 Student health and welfare:

Student Counselling:  http://www.ed.ac.uk/schools-departments/student-counselling

Student Disability Service:  http://www.ed.ac.uk/schools-departments/student-disability-service

University Health Centre:  http://www.health-service.ed.ac.uk

 

9.4 Finance:

Scholarships and Student Funding Services:  http://www.ed.ac.uk/schools-departments/student-funding

University Discretionary Fund for UK students:  http://www.ed.ac.uk/schools-departments/student-funding/financial-support/additional-financial-assistance/discretionary-fund

University Hardship Fund for EU and overseas students:  http://www.ed.ac.uk/schools-departments/student-funding/financial-support/additional-financial-assistance/hardship-fund

Additional financial assistance:  http://www.ed.ac.uk/schools-departments/student-funding/financial-support/additional-financial-assistance

 

9.5 Advice for international students:

http://www.ed.ac.uk/schools-departments/international-office

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School of History, Classics and Archaeology
Doorway 4
Teviot Place
Edinburgh, EH8 9AG

Tel: +44 (0) 131 650 6693
Fax: +44 (0) 131 651 3070
E-mail: shc@ed.ac.uk
 

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